Privacy Policy
Digital Data Tracking
Owned and Operated by StudentSync Systems LLC
Effective Date: July 16, 2026
Last Updated: July 16, 2026
1. Introduction
StudentSync Systems LLC ("StudentSync," "we," "our," or "us") is committed to protecting the privacy and security of the information entrusted to us by schools and authorized users.
Digital Data Tracking ("the App") is an educational software application designed to assist schools and educational organizations with recording, managing, and reporting student behavior, attendance, interventions, and related educational information.
This Privacy Policy explains what information we collect, how we use it, how we protect it, and the choices available to our users.
Digital Data Tracking is intended for use only by authorized educational institutions and school personnel.
2. Definitions
For purposes of this Privacy Policy:
"App" means Digital Data Tracking.
"Company" means StudentSync Systems LLC.
"School" means any educational institution or organization using Digital Data Tracking.
"Authorized User" means an individual who has been granted permission by a School to access the App.
"Student Data" means educational records, behavior observations, attendance information, intervention records, notes, or other information entered into the App by Authorized Users.
3. Information We Collect
Account Information
When an account is created, we may collect:
First Name
Last Name
School Email Address
Organization
School
Assigned Classroom(s)
User Role
Passwords are securely encrypted and are never visible to StudentSync Systems LLC.
Student Information
Authorized Users may enter information including:
Student names
Attendance records
Behavior observations
Intervention records
Classroom notes
Time-based behavior tracking
Educational support documentation
Student information is collected solely for educational purposes.
Technical Information
To maintain security and improve our services, we may collect:
Device information
Browser or application version
IP address
Date and time of access
Authentication logs
Error logs
Audit logs
4. How We Use Information
Information collected through Digital Data Tracking is used to:
Provide the services offered by the App
Authenticate Authorized Users
Record educational information
Generate reports
Improve system performance
Maintain system security
Diagnose technical issues
Respond to customer support requests
Comply with applicable legal obligations
We do not sell personal information.
5. Student Data & FERPA
Digital Data Tracking is designed to support educational institutions in managing student information.
Student educational records remain the property of the School or educational organization that entered the information.
StudentSync Systems LLC does not claim ownership of student educational records.
Schools remain responsible for ensuring their use of Digital Data Tracking complies with applicable laws, including the Family Educational Rights and Privacy Act (FERPA) and other applicable privacy laws.
6. Authentication & Access Control
Access to Digital Data Tracking is restricted to Authorized Users.
The App uses multiple layers of security, including:
Organization Access Codes
Classroom PINs for classroom data collection
Secure user authentication
Role-based permissions
Session timeouts
Password encryption
Protected administrative functions require authenticated user accounts.
7. Data Security
StudentSync Systems LLC implements reasonable administrative, technical, and organizational safeguards designed to protect information against unauthorized access, disclosure, alteration, or destruction.
Security measures may include:
Encrypted communications
Secure authentication
Password hashing
Role-based access controls
Audit logging
Daily database backups
Error monitoring
Session timeout protections
Although we work to protect information, no method of electronic storage or internet transmission is completely secure.
8. Third-Party Service Providers
Digital Data Tracking utilizes trusted third-party service providers to operate and maintain the platform.
These providers may assist with services such as:
Secure authentication
Cloud database hosting
Data storage
System monitoring
Email delivery
Application infrastructure
These providers are permitted to process information only as necessary to provide services on behalf of StudentSync Systems LLC and are expected to maintain appropriate safeguards for the information they process.
9. Data Sharing
StudentSync Systems LLC does not sell student or user information.
Information may be disclosed only:
To the School or educational organization that owns the data
With the authorization of the School
When required by law
To protect the rights, safety, or security of StudentSync Systems LLC or others
To trusted service providers operating under confidentiality obligations
10. Data Retention
Student data is retained in accordance with the needs and instructions of the School.
Schools may request deletion of their organization's data, subject to applicable legal obligations.
Certain backup and security records may be temporarily retained for disaster recovery and operational integrity.
11. Children's Privacy
Digital Data Tracking is intended for use by educational institutions and Authorized Users.
The App is not intended for direct use by children.
Student information is processed solely on behalf of Schools for legitimate educational purposes.
12. User Rights
Authorized Users may request corrections to their account information through their School Administrator.
Schools maintain ownership and control over student educational records stored within Digital Data Tracking.
Requests concerning student educational records should be directed to the applicable School.
13. Changes to This Privacy Policy
StudentSync Systems LLC may update this Privacy Policy periodically.
When material changes are made, the "Last Updated" date at the beginning of this document will be revised.
Continued use of Digital Data Tracking after changes become effective constitutes acceptance of the revised Privacy Policy.
14. Contact Information
If you have questions regarding this Privacy Policy or our privacy practices, please contact:
StudentSync Systems LLC
Email: support@studentsyncsystems.com
Website: https://studentsyncsystems.com
15. Governing Law
This Privacy Policy shall be governed by and interpreted in accordance with the laws of the State of California and applicable federal laws of the United States.
Commitment to Privacy
StudentSync Systems LLC is committed to providing secure, reliable, and privacy-focused educational technology. We recognize the importance of protecting student information and continuously work to maintain responsible data practices that support schools, educators, and students.
Terms of Service
Digital Data Tracking
Owned and Operated by StudentSync Systems LLC
Effective Date: July 16, 2026
Last Updated: July 16, 2026
1. Acceptance of Terms
These Terms of Service ("Terms") govern the use of Digital Data Tracking ("the App"), owned and operated by StudentSync Systems LLC ("StudentSync," "we," "our," or "us").
By accessing or using the App, your school or educational organization agrees to these Terms. If you do not agree, do not use the App.
2. Purpose of the App
Digital Data Tracking is designed to help schools and educational organizations document and manage:
Student behavior observations
Attendance
Interventions
Classroom notes
Educational reports
Related educational information
The App is intended for educational use by authorized school personnel only.
3. Eligibility
Use of the App is limited to:
Schools
School districts
Educational organizations
Authorized employees, contractors, or agents acting on behalf of those organizations
Users are responsible for ensuring they have authorization from their institution to use the App.
4. User Accounts
Certain features require an authenticated account.
Users are responsible for:
Maintaining the confidentiality of their login credentials.
Using only their own account.
Promptly reporting suspected unauthorized access.
StudentSync Systems LLC is not responsible for losses resulting from failure to safeguard account credentials.
5. Acceptable Use
Users agree to use the App only for legitimate educational purposes.
Users may not:
Access data without authorization.
Attempt to bypass security features.
Introduce malware or malicious code.
Reverse engineer or interfere with the App.
Use the App in violation of applicable laws.
6. School Responsibilities
Each School is responsible for:
Ensuring only authorized personnel have access.
Managing user accounts and permissions.
Maintaining compliance with FERPA and other applicable laws.
Ensuring information entered into the App is accurate.
7. Data Ownership
Schools retain ownership of the student and educational data they enter into Digital Data Tracking.
StudentSync Systems LLC does not claim ownership of customer data.
8. Privacy
Your use of the App is also governed by our Privacy Policy, which explains how information is collected, used, and protected.
9. Availability of Service
We strive to provide reliable service but do not guarantee uninterrupted availability.
The App may occasionally be unavailable due to:
Scheduled maintenance
Security updates
Technical issues
Internet connectivity problems
Events beyond our reasonable control
10. Intellectual Property
Digital Data Tracking, including its software, design, branding, logos, and content, is the intellectual property of StudentSync Systems LLC and is protected by applicable copyright and trademark laws.
Users may not copy, distribute, modify, or create derivative works without written permission.
11. Security
Users agree to:
Protect login credentials.
Log out when appropriate.
Report suspected security incidents promptly.
StudentSync Systems LLC implements reasonable safeguards but cannot guarantee absolute security.
12. Disclaimer of Warranties
Digital Data Tracking is provided on an "as is" and "as available" basis.
To the fullest extent permitted by law, StudentSync Systems LLC disclaims warranties, including implied warranties of merchantability, fitness for a particular purpose, and non-infringement.
13. Limitation of Liability
To the fullest extent permitted by law, StudentSync Systems LLC shall not be liable for indirect, incidental, consequential, special, or punitive damages arising from the use or inability to use the App.
Nothing in these Terms limits liability where such limitation is prohibited by law.
14. Termination
StudentSync Systems LLC may suspend or terminate access if:
These Terms are violated.
Use of the App threatens system security.
Required by law.
Schools may discontinue use of the App at any time.
15. Changes to the Service
We may improve, update, modify, or discontinue features of the App as part of ongoing product development.
When practical, significant changes affecting users will be communicated in advance.
16. Changes to These Terms
StudentSync Systems LLC may update these Terms periodically.
The "Last Updated" date will reflect revisions.
Continued use of the App after changes become effective constitutes acceptance of the revised Terms.
17. Governing Law
These Terms shall be governed by the laws of the State of California and applicable federal laws of the United States.
18. Contact Information
If you have questions regarding these Terms, please contact:
StudentSync Systems LLC
Email: support@studentsyncsystems.com
Website: https://studentsyncsystems.com
Acknowledgment
By using Digital Data Tracking, you acknowledge that you have read, understood, and agree to these Terms of Service.